Executive Administrative Assistant Job at HRL Laboratories
HRL Laboratories Malibu, CA 90265
$26.50 - $46.60 an hour
Based in Southern California with locations in Malibu, Calabasas and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.
The Executive Administrative Assistant for the Plant Operations department at HRL Laboratories, LLC. providing administrative support for the department Director, Deputy Director and four department Managers; Facilities, Shipping & Receiving, Equipment Repair and Machine Shop.
Supervisory Responsibilities:
This position does not have supervisory responsibilities.
Essential Duties:
Responsibilities for this position will include scheduling/calendaring, answering phones, managing department events and communication, creating visitor requests, organizing monthly and quarterly financial reports writing and editing presentations, assisting staff travel, generating expense reports and supporting meetings.
Duties will also include publish, organize and distribute meeting minutes, filing, data entry, mail distribution, order office supplies and maintain department databases.
As this position engages with the leaders of the department, it is critical that confidentiality is maintained at all times. This role will routinely exercise independent judgement and discretion when completing tasks and communicating with employees and department leaders.
Required Skills:
Experience with office protocols, including the ability to interface with a wide variety of people including technical laboratory experts as well as Administrative and Support employees.
The ideal candidate will have exceptional skills in the following areas:
- Professionalism
- Organizational skills
- Attention to detail
- Manage tasks with little supervision
- Proactive approach to problems and new tasks
- Communication with customers, personnel and management at all levels
- Time-management
- Microsoft Suite software: Outlook, Excel, Word, PowerPoint
- Experience with Microsoft Project, Visio and SharePoint is desired, but will train
Required Education:
High school diploma and 5+ years relevant Executive Administrative Assistant experience. Desired experience supporting departments such as Facilities, Shipping & Receiving, Equipment Repair and Machine shop.
Physical Requirements:
This position is primarily office work, the candidate must have the ability to sit for long periods of time. As part of the Plant Operations team, this candidate must be able to access all locations on company property.
Special Requirements:
HRL has multiple locations, this position will require the candidate to work out of all locations as needed. The primary work assignment will be at the Thousand Oaks location. Must have the ability to work flexible hours.
Compensation:
The pay range for this position is $26.50 - $46.60 per hour + bonus + benefits.
Our ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.
This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. § 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.
HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For our privacy policy please visit : www.hrl.com/privacy
Please Note :
www.toshibalba.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.toshibalba.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.