FULL-CHARGE BOOKKEEPER

Classification: Full time

FLSA Status: Non-exempt

Department: Finance

Reports to: President

POSITION OVERVIEW

This position is primarily work from home. Some periods of in-house (office) work may be required to comply with the needs of the business. Performs and manages a range of accounting and financial management duties to support the financial functions of the company. Performs various professional accounting duties including maintenance and analysis of accounting records, preparation of accounting schedules, reports and financial statements and senior level accounting duties. Ensures compliance with generally accepted accounting principles and organizational policies, procedures and contracts.

ESSENTIAL FUNCTIONS

• Verifies, coordinates, and posts accounts receivable and accounts payable information; generates checks and receivable/payable invoices per procedures.
• Prepares financial statements including but not limited to income statements, balance sheet, cash flow, and management reports.
• Reconciles and closes books monthly.
• Maintains budget spreadsheets for analysis of actual performance against budget.
• Performs and manages general ledger, accounts payable, accounts receivable, payroll, and cash management.
• Process credit card transactions.
• Process commissions and royalties.
• Performs daily banking procedures (deposits, reconciliation, reporting).
• Research and resolve payment discrepancies, process adjustments.
• Reviews, evaluates, and implements financial policies and procedures.
• Prepares 1099s.
• Ensure accuracy in general ledger.
• To serve as back-up for processing the company’s semi-monthly payroll
• Prepare monthly and quarterly tax returns and statements
• Assist with annual audits.
• Attend and constructively contribute to meetings as required.
• Must be able to work 40 or more hours a week, overtime requests if agreed to and approved in advance.
• Performs other duties as assigned.

INTERACTION AND ENVIRONMENT

Work at home position. Some periods of in-house (office) work as required to comply with the needs of the business.

PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Sitting/Standing/Walking: Approximately 85% of time is spent working at a desk. Balance of time (approximately 15%) is spent moving around work areas. Ability to traverse a flight of stairs. Infrequent airplane travel to client or vendor/consultant sites may be required, as well as travel to conferences as required.

Speaking/Hearing: Clear diction and acute hearing are necessary for effective communication with co-workers, customers, and outside agencies, by telephone and in person.

Vision: Ability to effectively use a computer screen and interpret printed materials, memos, and other appropriate paperwork.

Lifting/Carrying: The ability to transport files and office supplies up to a weight of 50 lbs.

Stooping/Kneeling/Crouching: The ability to access files/stocking supplies and computer hardware at ground level.

Reaching/Handling: Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment, and supplies.

PROFICIENCIES

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Creative--Self-motivated and Independent – ability to meet schedules.
• Oral communication--The individual speaks clearly and persuasively in positive or negative situations with peers and supervisors, demonstrates group presentation skills, and participates in and/or conducts productive meetings.
• Written communication--The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Judgment--The individual displays willingness to make decisions, exhibits sound and accurate judgment.
• Safety and security--The individual observes safety and security procedures and uses equipment and materials properly.

EDUCATION AND EXPERIENCE

• Associate’s degree (A.A.) or equivalent, two to four years related experience, or equivalent combination of education and experience
• Certified Bookkeeper designation, preferred
• 5+ years of experience in a bookkeeping role
• Advanced accounting and bookkeeping software experience
• Proficient on QBO, Bill.com, Recur360, Authorize.net
• Working knowledge of data collection, data analysis, evaluation, and scientific method
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
• Experience with financial statements and tax returns
• Commitment to excellence and high standards
• Excellent written and communication skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work with constantly changing priorities with enthusiasm
• Acute attention to detail
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Good judgment with the ability to make timely and sound decisions
• Must be comfortable meeting tight deadlines

Job Type: Full-time

Pay: $36.00 - $42.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Work at home workforce.

Application Question(s):

• Do you live close to Simi Valley, California

Experience:

• QuickBooks Bookkeeping: 5 years (Required)

Work Location: Remote

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